E-mail Writing
What is an E-mail –
E-mail is short form of Electronic Mail.- It is a form of letter or message written, sent as well as received electronically.
Purposes :
1. It is written with the purpose of friendly or informal communication
2. Breaking some news
3. Giving important piece of information
4. Making business proposal
5. Creating awareness
6. Making a request or enquiry
7. Advertising a project or creation
8. For any other communication purpose
Types
:
Just like Letter, E-mail is of two types.
- Informal E-mail
- Formal E-mail
Points to remember :
· The language should be formal but simple and unambiguous (clear).
· Language should be formal or informal according to the type and purpose of email.
· Contractions, abbreviations and colloquial language should not be used.
· Unnecessary information should be avoided.
· Aggressive and rude language should be avoided.
· Tone should be polite, cheerful and decent. (especially for formal email)
· Don’t use the shortcuts of messaging. For example - gr8, cu, how r u, etc.
· For business and official emails extra care needs to be take. Be strictly formal in language, tone and format.
· Word limit is usually 100 – 120 but it may vary according to purpose, word limit given and marking scheme.
Format
Date : 06 November 2020
From : amitmehra123@gmail.com
To : ganeshtiwari009@gmail.com
( Formal - editor@timesofindia.com )
Subject : brief (3-7 words)
Salutation (dear friend/father/sir/ma’am)
Content
(1-2 paragraphs)
Name
Designation (if required)
Marking Scheme –
Format – 1
Content – 2
Expression – 3 (Fluency – 1 1/2 and Accuracy 1 1/2 )
Total – 6 marks
(It may vary according to standard and board)
Video on formal letter
Sample
of E-mail (Informal)
Q1. You are Amit/Amrita. You have recently joined
your college and shifted in the hostel. Write an e-mail to your father
describing your experience on the first day. Write the e-mail in 100-120 words. 6 marks
Date : 21 October 20xx
From : amitkumar.234@gmail.com
To: rakeshtiwarii0099@gmail.com
Subject : First day at hostel
Dear papa
How are you all there at home? I’m good, here. My first day
at the hostel went smoothly. After saying good bye to all of you when I was going back
to the hostel, I stopped at the gate to hear rocking music. Rajesh who loves western music
can’t stay without enjoying loud music. Vikram, my other roommate loves to
sleep. Both of them are like Tom and Jerry. But, they are good at heart.
Rajesh made Maggi for me and Vikram shared his jam with me for morning snacks.
We three are having good time. However, I miss you all.
I liked beautiful handmade card by my lovely sis, Veenu. I
miss you all. Now, I have to leave for my college and I promise I will work
hard and make you feel proud. I would love to hear from you. Bye.
Amit
Sample
of E-mail (Formal)
Q2. You are Vani/Vinesh. You have read an advertisement about vacancy for a job of consultant in a media company. Write an e-mail to the Manager applying for the post and describing your candidature, qualifications and experience. Write the e-mail in 100-120 words. 6 marks
Date : 26 December 20xx
From : vani_1234@gmail.com
To: abcmediacompany@gmail.com
Subject : Application for Post of Consultant
Sir/ma'am
With reference to your advertisement in the
Hindustan Times dated 25 December 20xx for the post of a Consultant in
your reputed company I wish to apply for the same.
I completed my post graduation, LLM from the reputed institute, Amity University with 92% marks.
I have got 4 years’ experience as a freelancer in
the capacity of consultant online during which I completed various projects
for news channels as well as magazines. I feel I would be able to deliver up to your
expectations.
Therefore, I have attached my resume herewith the email for your
kind perusal. I look forward to hear from you soon.
Attachment: Resume
Thank
you
Yours faithfully
Vani
No comments:
Post a Comment