Invitation is a short message or request to invite the relatives, friends, acquaintances, officials and business relations.
Types : 1. Formal 2. Informal
Formal Invitation : 1. Card form (printed) 2. Letter form (hand written)
Occasion : birthday, wedding, house warming, inauguration of office/shop, annual function of school, etc.
Marking Scheme : Format + Content – 2 Accuracy + Expression – 2 Total – 4 m.
(class 11 & 12)
Points to remember :
1. It is written in one single sentence (card form)
2. Name of invitee is not included/important (supposed to be on envelope)
3. The matter should be centre aligned.
4. Simple present tense should be used.
5. It is written in third person.
6. Word limit is 50 words.
7. It should be put in box.
8. It should include the name of VIP prominently.
9. The matter/message should be brief and precise.
10. Only important details should be included.
11. No punctuation is put at the break of line.
Format of Invitation (details to be included)
1. Name/designation of host
3. Date, time and place (venue) of the occasion
4. Mention of special guest/VIP/programme (when required)
5. RSVP (Réspondez s’il vous plaît)
6. Address and contact number of organiser
7. Put it in box.
Standard expressions of invitation
1. seek the pleasure of your company
2. cordially invite you
3. invite your gracious presence
4. solicit your graceful presence
5. request the pleasure of your benign presence
Samples of formal invitation
Q1. You are son of Mr. Swaroop Singh of Saket Vihar, New Delhi. Your sister is getting married. Draft a formal invitation on his behalf to be sent on the occasion. Invent the necessary details. Do not exceed 50 words.
Mrs. and Mr. Swaroop Singh
solicit your gracious presence
on the occasion of
of their daughter
(son of Mrs. And Mr. Ashok Aggarwal)
Friday, 15 February 2019, 8 p.m.
At their residence
(45-D, Swaroop Bhavan, Saket Vihar, New Delhi)
Q2. Vatika Ethnic Handicrafts is holding Handicrafts Mela in New Delhi. Draft a formal invitation to be sent on the occasion of its inaugural ceremony inventing all the necessary details in not more than 50 words.
Vaatika Ethnic Handicrafts
seek the pleasure of your presence at the
Saturday, 16 February 2019, 10:30 a.m.
Central Park, Karol Bagh, New Delhi
SH. S. K. SHARMA
(the Director of Vaatika Group)
Q3. You are the Director of Apex Coaching Institute, a leading name in coaching for competitive examinations including IIT-JEE. Write letters to the Principals of some prestigious schools inviting the names of two brilliant students from each school to attend their free of cost counselling session.
Apex Coaching Institute
18 November 2018
Subject : Students’ name for counselling session
Our institute is organising a free counselling session for the IIT aspirants on 28 November 2018 at 10 a.m. – 1 p.m. Your school is regarded as one of the prestigious institutions of Delhi. It would be a favour if you recommend two brilliant students from your school for the session. Kindly send the recommendations by 25 November.
Q4. You are the secretary of Alumni Association of Shri Krishna College, Lucknow. 25th Alumni Meet will be held at Palace Hotel, Lucknow. Write an invitation letter to the old students of the school to attend the meet.
Shri Krishna College
26 February 2019
Subject : Invitation for Alumni Meet
25th Alumni Meet will be held on 5 March 2019 at Palace Hotel, Vivek Nagar, Lucknow. All the alumni along with their spouses are cordially invited. You are requested to assemble at 6 p.m. in the banquet hall for the get together followed by dinner. Kindly confirm your seats by sending Rs. 500 to the undersigned.
Secretary, Alumni Association
Q5. You are Siddhartha Rao, Secretary of Sports Club of DPS, Ghaziabad. Your school is organising Annual Sports Meet. Write a letter inviting Mr. Yogender Singh, boxing champion to inaugurate the Sports Meet.
Delhi Public School
18 November 2018
Mr. Yogender Singh
45-D, New Colony
Subject : Invitation to Inauguration of Sports Meet
Our school is organising its Annual Sports Meet on 28 November 2018. You are cordially invited to inaugurate the meet at 9:30 a.m. You are a youth icon and pride of our nation. Your presence will boost the enthusiasm of the contestants. Kindly accept the invitation and confirm your availability by 24 November.
Secretary, Sports Club
Reply to the invitation
Acknowledge and thank for invitation/express the pleasure
Confirm the arrival / refuse it stating the reason
Apologise if you refuse
Designation (if required)
Q1. You are Ranjan Rana. You have been invited to be the judge at an Inter School Debate Contest on 19 December 2018 by the Principal of Manohar senior secondary School, New Delhi. Write a formal reply accepting the invitation.
G-171, Saket Vihar
15 December 2018
Ranjan Rana thanks the Principal of Manohar Senior Secondary School for inviting him to be the judge at Inter School Debate Contest on 19 December 2018 at 10 a.m. He is pleased to accept the kind invitation and hopes that he will be able to perform his duty to the utmost of his ability.
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