What is an E-mail –
- E-mail is short form of Electronic Mail.
- It is a form of letter or message written, sent as well as received electronically.
- It is written with the purpose of friendly or informal communication
- breaking some news
- giving important piece of information
- business proposal
- creating awareness
- making a request or enquiry
- advertising a project or creation
- and other communication purposes
Just like Letter, E-mail is of two types.
- Informal E-mail
- Formal E-mail
Points to remember :
- · The language should be formal but simple and unambiguous (clear).
- · The language should be formal or informal according to the type and purpose of e-mail.
- · Contractions, abbreviations and colloquial language should not be used.
- · Unnecessary information should be avoided.
- · Aggressive and rude language should be avoided.
- · Tone should be polite, cheerful and decent. (especially for formal email)
- · Don’t use the shortcuts of messaging. For example - gr8, cu, how r u, etc.
- · For business and official emails extra care needs to be take. Be strictly formal in language, tone and format.
- · Word limit is usually 100 – 120 but it may vary according to purpose, word limit given and marking scheme.
Marking Scheme –
Format – 1
Content – 3
Expression – 4 (Fluency – 2 and Accuracy 2)
Total – 8 marks (It may vary according to standard and board)
Sample of E-mail (Informal)
Q1. You are Amit/Amrita. You have recently joined your college and shifted in the hostel. Write an e-mail to your father describing your experience on the first day. Write the e-mail in 100-120 words. 6 marks
Sample of E-mail (Formal)
Q2. You are Vani/Vinesh. You have read an advertisement about vacancy for a job of consultant in a media company. Write an e-mail to the Manager applying for the post and describing your candidature, qualifications and experience. Write the e-mail in 100-120 words. 6 marks