INVITATION
Invitation is a short message or request to invite
the relatives, friends, acquaintances, officials and business relations to attend functions, events and celebrations.
Occasion : birthday, wedding, house warming, inauguration of office/shop, annual function of school, competition, etc.
Types
: 1. Formal Invitation 2.
Informal Invitation
Formal
Invitation : 1. Card form (printed) 2. Letter form (hand written)
Marking
Scheme : (for class 12 CBSE)
Format - 1
Content – 2
Accuracy + Expression – 1
Total – 4 marks
(It may vary as per class and boards)
Formal Invitation
Points
to remember :
1. It is usually written in one single sentence (for card form)
2. Name of invitee is not included/important
(supposed to be on envelope)
3. The matter should be centre aligned.
4. Simple present tense should be used.
5. It is written in third person, mostly in passive voice.
6. Word limit is 50 words.
7. It should be put in box.
8. In case a VIP is invited, include the name of VIP prominently.
9. Invitation to VIP to preside over the programme should not include name of VIP.
10. The matter/message should be brief and precise.
11. Important details should be included such as host, occasion, time, date, venue, etc.
12. No punctuation is put at the break of line.
13. Formal invitations are written in polite, pleasant and courteous language.
14. Use variety of fonts for name of occasion, VIP, message and details.
Format
of Formal Invitation (Layout for card form)
1. Name/designation of host
2. Standard expression of invitation
3. Name of occasion
4. Date, time and place (venue) of the occasion
5. Mention of special guest/VIP/programme (when
required)
6. Mention special programme, highlights of programme or instructions if required)
7. RSVP (Réspondez s’il vous plaît)
8. Address and contact number of organiser
Examples of Standard
expressions of invitation
1. seek the pleasure of your company
2. cordially invite you
3. invite your gracious presence
4. solicit your graceful presence
5. request the pleasure of your benign presence
Samples
of formal invitation (Card Form)
Q1. You are son of Mr. Swaroop Singh of Saket Vihar,
New Delhi. Your sister is getting married. Draft a formal invitation on his
behalf to be sent on the occasion. Invent the necessary details. Do not exceed
50 words.
Mrs.
and Mr. Swaroop Singh
solicit
your gracious presence
on
the occasion of
WEDDING
of
their daughter
Amrita
With
Aanand
(son
of Mrs. And Mr. Ashok Aggarwal)
On
Friday,
15 February 2019, 8 p.m.
At
their residence
(A-123,
Swaroop Bhawan, Saket Vihar, New Delhi)
RSVP
Singh family
Ph. 9811xxxx
Q2. Vatika Ethnic Handicrafts is holding Handicrafts
Mela in New Delhi. Draft a formal invitation to be sent on the occasion of its
inaugural ceremony inventing all the necessary details in not more than 50
words.
Vaatika
Ethnic Handicrafts
seek
the pleasure of your presence at the
Inaugural Ceremony
of
Handicrafts Mela
On
Saturday,
16 February 2019, 10:30 a.m.
At
Central
Park, Karol Bagh, New Delhi
Inauguration
by
SH. S. K. SHARMA
(the
Director of Vatika Group)
RSVP
Vatika family
9891xxxx
Format of Formal Invitation (Layout for letter form)
Note : Follow the format of formal Letter.
1. Sender's Address
Leave a line
2. Date
Leave a line
3. Receiver's address
Leave a line
4. Subject (Invitation for - name of occasion)
Leave a line
5. salutation
6. Content in one or two paragraphs -
a. message of invitation with information about the occasion
b. Date, time and place (venue) of the occasion
c. Mention of special guest/VIP/programme (when required)
d. Mention special programme, highlights of programme or instructions if required)
7. Complimentary close (looking forward to hear from you soon)
8. Subscription (Yours sincerely)
9. Name of host
10. Address and contact number of host
Samples of formal invitation (Letter Form)
Q3. You are the Director of Apex Coaching Institute,
a leading name in coaching for competitive examinations including IIT-JEE.
Write letters to the Principals of some prestigious schools inviting the names
of two brilliant students from each school to attend their free of cost counselling
session.
Apex Coaching
Institute
ABC Colony, Delhi
18 November 2018
The Principal
ABC School
New Delhi
Subject : Seeking two students’ name for counselling session
Sir/Madam
Our institute is
organising a free counselling session for the IIT aspirants on 28 November 2018
at 10 a.m. – 1 p.m. Your school is regarded as one of the prestigious
institutions of Delhi. It would be a favour if you recommend two brilliant
students from your school for the session.
Kindly send the recommendations by
25 November.
Thank you
Yours faithfully
ABC
Director, Apex Coaching Institute, New Delhi
Q4. You are the secretary of Alumni Association of
Shri Krishna College, Lucknow. 25th Alumni Meet will be held at
Palace Hotel, Lucknow. Write an invitation letter to the old students of the
school to attend the meet.
Shri Krishna
College
Lucknow
26 February 2019
Dear Alumnus
Subject :
Invitation for Alumni Meet
25th Alumni
Meet will be held on 5 March 2019 at Palace Hotel, Vivek Nagar, Lucknow. All
the alumni along with their spouses are cordially invited. You are requested to
assemble at 6 p.m. in the banquet hall for the get together followed by dinner.
Kindly confirm your seats by sending Rs. 500 to the undersigned.
Thank you
Yours faithfully
ABC
Secretary, Alumni Association, Shri Krishna College
Q5. You are Siddhartha Rao, Secretary of Sports Club
of DPS, Ghaziabad. Your school is organising Annual Sports Meet. Write a letter
inviting Mr. Yogender Singh, boxing champion to inaugurate the Sports Meet.
Delhi Public
School
Indirapuram, Ghaziabad
18 November 2018
Mr. Yogender
Singh
A-123, New Colony
New Delhi
Subject :
Invitation to Inauguration of Sports Meet
Sir
Our school is
organising its Annual Sports Meet on 28 November 2018. You are cordially
invited to inaugurate the meet at 9:30 a.m. You are a youth icon and pride of our nation.
Your presence will boost the enthusiasm of the contestants.
Kindly accept the invitation
and confirm your availability by 24 November.
Thank you
Yours sincerely
Siddhartha Rao
Secretary,
Sports Club
Informal Invitations
Points to Remember :
1. Informal invitations follow the pattern of informal letters.
2. They are written to friends, relatives, family or acquaintances.
3. They are written in first and second person of pronoun.
4. Include all the details of the occasion.
5. Style, tone are relaxed and friendly and language is polite.
6. Various tenses can be used as required.
7. Put it in a box.
Format of Informal Invitation (Layout of Informal letter)
Note : Follow the format of informal Letter.
1. Sender's Address
Leave a line
2. Date
Leave a line
3. Salutation
4. Content in single paragraph -
a. message of invitation with information about the occasion
b. Date, time and place (venue) of the occasion
c. Mention of special guest/VIP/programme (when required)
d. Mention special programme, highlights of programme or instructions if required)
5. Complimentary close (hopeful/looking forward to see you)
6. Subscription (Yours affectionately/lovingly/well wisher)
7. Name of host
Sample of Informal Invitation
Q6. You are Shiva, resident of 27, Urban Estate, Karnal. Write a letter inviting your friend to the house warming of your newly bought house.
27, Urban Estate
Karnal
15 September 20xx
Dear friend
There is a good news that I bought a house in a posh colony, Urban Estate in Karnal early this month. I invite you along with your family to attend the house warming at our newly bought house on 25 September 20xx at 10:30 a.m. The ceremony will be followed by lunch at 1:30 pm.
Please attend the puja and bless our house.
Your loving friend
Shiva
Reply
to the invitation
1. Acceptance
2. Denial/refusal
Points to remember:
1. Follow the format of letter (formal or informal)
2. Follow the word limit of 50 words.
3. Be brief, specific and to the point.
4. Acknowledge the invitation and thank the host
5. Express acceptance or refusal politely.
6. State the reason in case of refusal
7. Be polite and courteous in tone and language.
Format / Layout for Formal Reply
Writer’s address
Date
Receiver's address
Subject
Salutation
Content :
a. Acknowledge and thank for
invitation (in third person)
b. Confirm the arrival / refusal
c. Express pleasure to attend
c. Specify the reason if refusal
d. Apologise if you refuse
Complimentary close
Subscription (yours sincerely/faithfully)
Name
Designation (if
required)
Sample of Reply (Acceptance)
Q7. You are Ranjan Rana. You have been invited to be the judge at an Inter School Debate Contest on 19 December 2018 by the Principal of Manohar senior secondary School, New Delhi. Write a formal reply accepting the invitation.
A-123, ABC Colony
New Delhi
15 December 2018
The Principal
Manohar Senior Secondary School
New Delhi
Subject - Acceptance of invitation
Sir/Madam
Ranjan Rana
thanks the Principal of Manohar Senior Secondary School for inviting him to be the judge at Inter School Debate
Contest on 19 December 2018 at 10 a.m. He is pleased to accept the kind invitation and
hopes that he will be able to perform his duty to the utmost of his ability.
Best wishes
Ranjan Rana
Sample of Reply (Refusal)
Q1. You are Prakash Mehta, a noted economist. You have been invited by King's Club in your city to speak in a seminar on latest budget on 12 March. Write a formal reply regretting for your inability to attend the seminar due to previous commitments. (50 words)
123, ABC Colony
XYZ City
5 March 20xx
The Secretary
King's Club, ABC Colony
XYZ City
Subject - Inability to attend the seminar
Sir/Madam
Prakash Mehta thanks the Secretary of King's Club for inviting him to speak on the latest budget on 12 March 20xx and feels honoured to be invited. However, he regrets the inability to attend the seminar as he is unable to do so due to previous commitment on the same day.
Thanking once again for the invitation.
Yours sincerely
Prakash Mehta
